Goods receipt note
GRN / GRN · Receiving report · Goods receipt
A goods receipt note records what was received against an order, including quantity, condition, date and any discrepancies, shortfalls or rejected items.
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Simply put
What it means in ordinary work
It confirms that something arrived and matches the order. It is the evidence the business uses to approve payment and to start warranty or acceptance periods.
Why it matters
Receipt records are essential for three-way matching, supplier performance and inventory accuracy. Missing receipts can delay payment or let bad deliveries go unnoticed.
A hypothetical in practice
A hypothetical warehouse records 95 of 100 ordered units received, notes five damaged cartons and rejects them. The supplier receives the discrepancy record, and the invoice is matched to accepted quantity.
Common pitfalls
Blanket or advance receipting can hide missing goods and weaken payment controls.
A receipt is not the same as technical acceptance. Complex goods may need inspection or testing before final approval.
Regional lens
How this lands where you work
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As-of date for date-sensitive regional content: 5 November 2026. Read the review policy.